May 20-21
Vienna, Austria

How to register

All attendees must complete the ASQS conference online registration and choose whether to attend in person or remotely. After submitting your registration, you will receive a confirmation email – so please check your inbox after registering. If you did not receive a confirmation email, please check your spam folder and contact us at userconference@asqs.net.

As a virtual participant, you will join the conference sessions via an online meeting platform (to be announced). For organizational reasons, you need to register as an online participant via the ASQS registration form in a first step.

We will then send you the registration link for the online platform in the weeks leading up to the conference.

Tickets

– Registration is closed –

Due to capacity constraints, attendance at the live event is limited to 140 tickets and registrations will be allocated on a first-come, first-served basis.

There is a maximum of 2 tickets per contract. Additional registrations will be placed on a waiting list and cleared for registration if there is free capacity. Please note that we charge a fee of € 300.00 (excl. VAT) per person for an additional ticket.

Online tickets are limited to a maximum of 5 tickets per company. If more colleagues are interested in the event, we kindly ask you to align internally.

Ticket information is available in your invitation email and on the conference website’s FAQs.

Be sure to save your spot early! DEADLINE for registration: SUN, April 13, 2025

Visa Information

Deadline for registration:
Sunday, 13 April 2025

REGISTRATION CLOSED

External Link to our Confluence-Registerpage

What's included

INCLUDED #1

Live participation

The Vienna conference ticket encompasses a two-day event access, with provision for refreshment breaks, lunch, and conference material. Additionally, an optional casual gathering at the ROOMZ Vienna Prater Hotel is planned for Tuesday, May 20, immediately following the first day’s conference sessions.

INCLUDED #2

Online participation

The ticket for virtual attendance allows online attendees to access regular conference sessions and conference materials provided by ASQS as part of the event follow-up.

INCLUDED #3

Recordings

The event will be recorded. A link to the conference recordings will be sent to all participants, whether they attended virtually or in person, as part of the event follow-up.

Joining the Conference

On-site participation in Vienna

We kindly ask all conference attendees to register at the conference reception upon arrival to receive their name badge. The reception desks will be located directly in front of the conference room. Registration starts at 08:15 am.

To facilitate a smooth registration process, please bring a card displaying your name, such as an ID or business card, to help speed up the check-in. There will be three check-in desks with name tags sorted alphabetically by last name. Please follow the signs on-site to find the appropriate desk for your check-in.

 

 

 

Online participation

Join the conference sessions as a virtual participant through an online meeting platform (to be announced). To take part, please complete the ASQS registration form to register as an online participant.
In the weeks leading up to the conference, we will send you a link to register on the designated online platform.

Available in April

Cancellation & Substitution Policy

On-site event in Vienna

For organizational reasons, ALL cancellations must be sent by e-mail to userconference@asqs.net and received before the cancellation deadline on FRI, May 2, 2025.

 

Cancellations due to unforeseen circumstances

If unforeseen circumstances require you to cancel after the deadline, a written cancellation must be submitted via email to userconference@asqs.net. This is crucial for coordinating with the conference venue and ensuring the event runs seamlessly. A cancellation fee of €240.00 (excl. VAT) applies to attendees with free tickets. Paid ticket holders will receive a 20% refund of the ticket price (excl. VAT).

 

No-show policy

In case of no-show without prior cancellation, ASQS reserves the right to charde a fee of €300.00 (excl. VAT) to free ticket holders. Paid ticket holders will not receive a refund but will not incur any additional charges.

Please also refer to your invitation email for the relevant information.

Virtual Participation

No cancellation conditions apply. Nevertheless, we would appreciate it if you let us know that your plans have changed!


Force Majeure

ASQS GmbH cannot accept responsibility, refund or pay any compensation where the performance of the conference is prevented or affected by reason of circumstances which amount to “force majeure”. Circumstances amounting to “force majeure” include any event beyond our control, which we could not, even with all due care, foresee or avoid.

If due to one of these reasons the conference is cancelled, postponed or replaced there is no entitlement to reimbursement of any further expenditures or damages (e.g. flight, accommodation.)

Code of Conduct

Our conference is dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices.

We do not tolerate harassment of conference participants in any form. All attendees at our conference are required to agree with our code of conduct. Organisers will enforce this code throughout the event.

Visa Information

A Schengen Visa is an authorization issued by one of the Member-States for the purpose of transit or an intended short stay in a territory of one or more Member-States*, allowing its holder to present him/herself at the external frontier, but does not automatically guarantee his/her respective entrance, which will be decided by the border authorities upon arrival.

We can issue a supporting invitation letter for VISA application for registered conference attendees. To request a letter of invitation, please send your inquiry to userconference@asqs.net.

Please provide the following information or attach a copy of your passport:

Full Name:
Date of Birth:
Passport No:
Passport Expiration Date:
Nationality:
Company:

Please take into account that it may take up to 7 working days for sending the letter of invitation after your initial request.

*The Schengen area is composed by the following countries: Austria, Belgium, Czech Republic, Croatia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.