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How to Track Amendments with iQSMS in Just 3 Easy Steps
iQSMS / September 27, 2024
Staying up-to-date with the latest regulations and standards is essential for maintaining compliance. The iQSMS Quality Module offers a comprehensive set of tools to help users achieve this goal. One such tool is the iQSMS Amendment Tracking, which allows to easily compare different amendments to the same regulation or standard directly in iQSMS.
Keeping up with Amendments
In the iQSMS Quality Module, we have implemented a set of features to ensure that auditors always refer to the most recent amendments of regulations in their audits. To prevent the use of outdated paragraphs, iQSMS proactively informs users of any inconsistencies when planning and conducting an audit. The iQSMS Regulation Reader additionally provides all users of the Quality Module with access to the centralized regulations database that offers a comprehensive overview of current regulations and standards.
In addition, we have developed a simple but effective tool for comparing different versions of regulations or internal standards, which helps auditors to easily gain an overview of regulatory changes – the Amendment Tracking function.
In just three quick steps, all changes between amendments are clearly highlighted, providing a precise insight into the updates:
Step 1 - Selecting a Regulation or Internal Standard
Choose a Regulation or Standard: Start by selecting the specific regulation or internal standard you want to compare. The available options will be based on your organization’s iQSMS configuration.
Step 2 - Choosing Amendments to Compare
Select Amendments: Next, select the specific amendments or versions of the regulation or standard you want to compare. This helps you focus on the changes between the chosen versions.iQSMS will provide options based on the available regulations in your iQSMS account.
Step 3: Getting Results
See what has changed: In a final step, examine the comparison results. iQSMS will visually indicate added, removed, or altered paragraphs for quick reference.
Beyond comparing regulations and standards, the Amendment Tracking tool can also identify document references previously used in audits for specific paragraphs. This, of course, is particularly helpful for assessing the impact of regulatory changes on existing documents and manuals.
In addition to its powerful analysis capabilities, the Amendment Tracking tool offers convenient options for saving and sharing results. Comparison data can be exported as PDF, enabling auditors to easily share findings with others or archive them for future use.
As you can clearly see, by following these three simple steps and utilizing the additional features that iQSMS offers, auditors can effectively stay up-to-date with regulatory changes and ensure compliance.
Intrigued? Learn more about the iQSMS Quality Module and our other core modules here.
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